Terms & Conditions

Effective Date: 4 December 2025 · Last Updated: 5 January 2026

These Terms & Conditions govern your use of www.maerosephotography.co.uk and all services provided by Mae Rose Photography (“we”, “our”, “us”). By accessing or using our website, booking a photoshoot, or viewing your private online gallery, you agree to be bound by these Terms.
If you do not agree to these Terms, please do not use our website or services.

1. Use of Our Website

You may use our website only for lawful purposes and in a manner that does not infringe the rights of others or restrict their use of the site.
You agree not to:

Copy, download, or reproduce any website content or images without written permission.
Attempt to breach website security or interfere with website functionality.
Use the site in any way that may cause damage, disruption, or impairment.

2. Intellectual Property Rights

All images, text, branding, graphics, and content on this website are the intellectual property of Mae Rose Photography unless otherwise stated.

You may not:

Copy, screenshot, or download images.
Edit, republish, distribute, or use any content without explicit written permission.
Use any of our images for AI training or automated systems.

Client photos are protected under UK copyright law. Payment for a session does not grant ownership of copyright unless explicitly agreed.

3. Bookings, Sessions, and Client Responsibilities

When you book a session, you agree to:

Provide accurate information when contacting or booking
Follow any guidance or safety instructions given during a session.
Ensure all participants, including children, have appropriate consent.

Specific contract terms, including fees, cancellations, rescheduling, and image licensing, are outlined in your individual service agreement and apply alongside these Terms.

3.1 Children’s Privacy

Photography Sessions Involving Minors:

For individuals under 18, written parent or guardian consent is required for:

Participation in photography sessions
Use of photographs for promotional or marketing purposes

We do not knowingly collect personal information from children under 13 through our website forms.

For more information on how we handle personal data of minors, see Section 11.1 of our Privacy Policy.

4. Online Client Galleries

Your private gallery:

Is accessible only via a unique login provided to you.
Should not be shared publicly without consent.
Remains available for the timeframe stated during delivery, see Section 2.3 of our Privacy Policy.

4.1 Responsibility for Login Details 

You are responsible for keeping your gallery username and password confidential.
You must not share access credentials with anyone who is not authorised to view the images.

We are not responsible for unauthorised access resulting from the sharing or mishandling of login details.

Galleries are hosted securely on our website server. We are not responsible for access issues caused by technical outages or maintenance.

5. Purchases and Orders

If you order prints, products, or digital files:

Prices are clearly presented before purchase.
Orders are final once placed and are only confirmed once payment is received via bank transfer.
Delivery times may vary based on suppliers and production times.
We are not responsible for delays caused by third-party print labs or couriers.

Payment is accepted via bank transfer only. We do not store or process card details.

6. Image Usage & Licensing

You receive a personal-use license for the photographs delivered to you unless otherwise stated in your contract.

You may:

Print the images for personal use.
Share images on personal social media (with credit appreciated).

You may not:

Sell, edit, or alter images.
Use images commercially unless a commercial license is purchased.
Provide images to third parties (e.g., vendors, suppliers, magazines) without permission.
Upload, submit, or distribute images to commercial print labs or third-party vendors without written permission, as this is considered unauthorised redistribution.

6.1 Withdrawing Consent
 
We will only use your images for promotional purposes (website, social media, marketing, competitions, publications) if you have provided written consent.


You may withdraw consent for the use of images for promotional purposes at any time by contacting contact@maerosephotography.co.uk
 
Withdrawal applies to future use only and does not require the removal of images already delivered, published, or in use at the time of the request. Where removal is reasonably possible, we will make efforts to remove applicable content within 30 days.
 
For full details on how we process personal data and manage consent, see Section 13 of our Privacy Policy.

7. File Delivery & Long-Term Storage

Digital files are delivered through an online gallery or via direct download, depending on the service.

7.1 No Guarantee of Permanent File Storage

We securely store images and related materials for our own legitimate business purposes, including copyright protection, licensing verification, legal obligations, and archival record-keeping. Files may be retained indefinitely for these internal purposes.

However, this retention is not a client service.

We do not guarantee permanent availability of online galleries, RAW files, edited images, or any re-delivery of files after your gallery closes.

Clients are responsible for:

Downloading their images within the delivery period
Creating their own backups
Safely storing all delivered files

We accept no liability for lost images once the delivery window has expired or after the gallery has been removed from our system.

Mae Rose Photography is not responsible for client failure to back up images after gallery closure

8. Website Content, Accuracy & Availability

We aim to keep all information accurate and up to date but cannot guarantee:

Perfect accuracy of pricing, descriptions, or schedules.
Continuous, uninterrupted access to the website.

We reserve the right to modify website content at any time.

9. Third-Party Links

Our website may include links to external websites or social media platforms.

We are not responsible for:

The content of third-party websites
Their privacy practices
Any loss or damage arising from their use

Users should review third-party policies before interacting with those sites.

10. Email Marketing & Newsletter Sign-Ups (Flodesk)

When you subscribe to our newsletter, your name and email address are processed by Flodesk, our third-party email marketing provider.

By subscribing, you agree to:

Receive email updates, blog notifications, announcements, and seasonal offers
Receive automated welcome emails and free downloads such as our welcome guide

Flodesk stores your information on secure servers and processes data in line with applicable data protection laws.

Newsletter subscription is optional and is not required to browse the website or book a session.

Newsletter subscriptions can also be managed by clicking “unsubscribe” in any email sent via Flodesk.

For more information on how your data is processed, see Sections 2.4 and 7 of our Privacy Policy

11. Limitation of Liability

To the fullest extent permitted by UK law:

We are not liable for any indirect or consequential losses (including data loss, device damage, delays, or disruptions).
We do not guarantee that the website will be error-free or virus-free.
Your use of the site is at your own risk.

This does not limit liability for fraud, negligence causing personal injury, or any rights that cannot be legally limited.

11.1 Third Party Tools

We are not responsible for interruptions, errors, or data issues arising from the use of third-party systems integrated into our website, including:

Flodesk (used for email marketing and newsletter delivery)
External gallery platforms

While we take steps to ensure these services are reputable and secure, their performance is outside our control.

Mae Rose Photography is not liable for:

Missed or expired consultation calls due to the 24-hour link window.
Technical issues caused by third-party platforms.
Loss or delay of communications or appointments caused by these systems.

12. Privacy

Your use of our website is also governed by our Privacy Policy, which details how we collect, store, and process personal data.

View it here: [Privacy Policy]

13. Termination of Access

We reserve the right to suspend or block access to:

The website
Client galleries
Communication channels

If we believe the site is being misused or if terms are violated.

14. Changes to These Terms

We may update this policy to reflect changes in our business or legal obligations, including but not limited to the introduction or removal of third-party tools such as booking systems.

The “Last Updated” date will be revised with each update.

Continued use of the website after changes implies acceptance of the updated Terms

15. Governing Law

These Terms are governed by the laws of England and Wales.
Any disputes shall be resolved under the jurisdiction of UK courts.

16. Contact Information

For questions about these Terms, contact:

Mae Rose Photography
Email: contact@maerosephotography.co.uk